eclinical.co.uk

What It Is

eClinical is a data capture system for clinical trials. Its core positioning is not simply online EDC; rather, it combines paper CRFs, questionnaires, faxes, scanned documents, and electronic eCRFs to support design, capture, recognition, validation, export, and archiving. It is particularly suitable for research projects that still rely heavily on paper forms but want to reduce manual data entry and gradually migrate to electronic capture.

Core Capabilities

The system provides a drag-and-drop CRF designer for creating new forms or scanning existing forms and overlaying fields. It supports field-level configuration such as numeric/date ranges, required fields, and double data entry. Data capture channels include scanners, fax, email, web pages, smartphones, and an optional eForm module for generating HTML or PDF electronic forms. The recognition layer includes OCR, ICR, OMR, barcode, logo, and signature detection; non-compliant or uncertain fields are routed to a manual verification interface. Once validated, data can be exported to Excel, CSV, XML, SPSS, Access, and ODBC databases, or integrated via API with TMF, CTMS, web services, or third-party systems. For archiving, eStore can be used for electronic document storage, indexed search, and retention/disposition policy management.

Compliance, Security, and Collaboration

The materials explicitly state that the system can form part of an FDA 21 CFR Part 11 compliance framework and supports requirements related to ICH GCP E6 R2, with capabilities such as audit trails, access control, version tracking, and electronic signatures. However, they also make clear that a single software component cannot guarantee compliance on its own; the final outcome still depends on the user’s SOPs and implementation processes. For collaboration, there are Desktop single-user, Workgroup multi-user, and Enterprise capabilities, but no detailed role-based permission configuration is disclosed.

Pricing

Pricing information is relatively transparent. An example single-user package is priced at £10,380 and includes TeleForm Desktop, a medium-capacity scanner, on-site installation and configuration, training, and 1 year of support and maintenance. Optional modules include eStore at £3,995, Desktop eForms at £3,995, and a Workgroup upgrade at £7,000, with some items subject to an additional 23% annual maintenance fee. No free version or free trial was found; only demo booking and consultation with an expert are offered.

Pros, Cons, and Who It’s For

Its strengths are robust paper-electronic hybrid workflows, a complete recognition and validation pipeline, rich export formats, and suitability for high-volume form processing in multi-center clinical studies. Its drawbacks are that it appears more oriented toward Windows local/workgroup deployment, while information on modern cloud SaaS experience, mobile capabilities, access from China, and payment methods is limited. Performance also depends on form design, scan quality, and implementation configuration. It is suitable for hospital research teams, NHS Trusts, trial managers, sponsors, and clinical projects that still handle large volumes of paper CRFs.

Access From China

Direct access to the website and services from mainland China is unknown, and payment options are not disclosed. For clinical research conducted in China, key points to confirm include cross-border data transfer, GCP/NMPA compliance, local server deployment, Chinese-language support, and invoice-based payment. Alternatives worth comparing include Medidata Rave, Veeva Vault EDC, Castor, REDCap, OpenClinica, and local Chinese EDC/clinical data management providers.