tourtracks.co

What It Is

TourTracks is a SaaS tool built for artist managers and music touring teams. Its core purpose is to automate tour budgeting, cost estimation, approvals, and financial reporting. It is not generic accounting software; instead, it is designed around live music workflows such as tour budgets, show profitability, and artist averages. It is a good fit for teams that need to manage multiple artists and multiple tours at the same time.

Core Features and Collaboration

The product provides upfront budgeting capabilities such as easy-to-use budget templates, automated pre-sets, route planning tools, travel cost estimates, commission calculations, and merchandise sales forecasts. On the financial analysis side, it supports interactive tour reports, budget-versus-actual comparisons, profitability drill-downs by individual show, historical show search, and monitoring of trends and artist averages. The Professional plan adds multi-currency support, multi-user permissions, and budget approvals. Band members can approve budgets, and approval records are timestamped and saved. For third-party integrations, the available text only explicitly mentions connections to QBO and Xero for data entry.

Pricing

The Basic plan is free and does not require a credit card. It supports unlimited artists and unlimited tours, and includes budget templates, routing tools, cost estimation, commissions, merchandise forecasts, and basic tour reports. Professional is priced per artist: annual billing is USD 19/month/artist, while monthly billing is USD 39/month/artist. It adds features such as multi-currency, unlimited users, permissions, approvals, artist reports, trend monitoring, and historical search. For teams managing only a small number of artists, the value is strong, but teams with many artists should pay attention to the total cost.

Pros and Cons

Its strengths are a very clearly defined vertical use case, a low-friction free tier, and a closed-loop workflow from tour budgeting through to actual profitability analysis. Multi-currency support and per-show profitability analysis also make it suitable for international tours. The main limitations are that the available text does not disclose security certifications, compliance standards, SLA, support channels, API or developer capabilities, and there is no information about self-hosted deployment. The integration ecosystem currently only shows QBO and Xero, so there is not enough information about extensibility.

Who It’s For and Access from China

TourTracks is best suited for artist managers, tour finance leads, labels, or booking/management teams, especially for pre-tour budgeting, approvals, cost consolidation, and post-tour analysis. There is no information in the available text about access from China, so it should be treated as unknown. Payment methods are also not disclosed. For teams in China, it is advisable to first test website connectivity, the feasibility of USD payments, and the actual usability of QBO/Xero. Alternatives may include Xero, QuickBooks Online, Airtable, Monday.com, or spreadsheet-based tools, but these generally require building the tour-specific business model yourself.