teamfolio.co.uk

What It Is

TeamFolio is an employee skills profile and skills inventory platform from FidraSoft, positioned as a “skills hub” for Microsoft 365 environments. It brings together employee self-reported skills, Entra/Delve/Active Directory data, content exposed through Microsoft Graph, and data from other business systems, allowing organizations to search for internal experts, experience, and capabilities using familiar business terminology—reducing reliance on mass emails, spreadsheets, and outdated skills matrices.

Core Features and Integrations

The product centers on configurable employee skills profiles, prebuilt skills categories, custom taxonomies, automated profile population, and dedicated skills search. It is deeply integrated with the Microsoft 365 ecosystem, including SharePoint, Teams, Outlook, Viva Connections, Microsoft Graph, Azure, and more. The Professional plan includes TeamFolio Synapse, REST API, Full Search API, Configuration API, and xAPI-based LMS/LRS integration. Premium embeds skills profiles, search, notifications, and Adaptive Cards into workflows such as Teams, Copilot for Microsoft 365, and Outlook.

Pricing and Deployment

Foundation is free at £0/user/year and includes a responsive web app, basic taxonomy, connection to existing Entra/Delve skills data, configurable skills profiles, documentation, and email support. Professional is £22/user/year with a minimum of 250 users. Premium pricing is not publicly listed and requires contacting sales; it also has a 250-user minimum. Deployment is mainly SaaS, accessed through the Microsoft Store and connected to an existing Microsoft 365 tenant. The text also mentions that Premium can be used in hybrid cloud/on-premises environments.

Pros and Cons

The main advantage is that it is very friendly to organizations already in the Microsoft ecosystem, bringing skills search directly into everyday entry points such as Teams, SharePoint, and Outlook. The free plan lowers the cost of getting started, and its taxonomy can be aligned with enterprise terminology, making it suitable for engineering, technical, and project-based organizations. The downsides are that its value is clearly tied to Microsoft 365, so suitability outside the Microsoft stack is limited; the 250-user minimum for Professional/Premium sets a relatively high bar for small teams; and Premium pricing, the permission model, payment methods, and specific compliance certifications are not fully disclosed in the available text.

Best Fit and Access from China

TeamFolio is better suited to mid-sized and large enterprises, project delivery teams, technical teams, and consulting/engineering firms for internal expert discovery, bid team formation, remote collaboration, training gap analysis, and knowledge discovery. If an organization already uses Microsoft 365, Teams, and SharePoint, adoption costs should be lower. Access from mainland China is not specified in the text. Given its reliance on Microsoft 365, Azure, and overseas SaaS, network access, payment, contracts, and cross-border data requirements should be verified separately. Domestic alternatives may include talent profile, knowledge base, HR SaaS, or self-built SharePoint/knowledge management solutions within the DingTalk, Feishu, and WeCom ecosystems.