submitly.ai

What it is

Submitly AI is an AI Agent platform for the RFP / Tender response process, designed to help sales, business development, and bid teams reduce repetitive work. It focuses on turning unstructured data into an accessible data store, and builds workflows around opportunity dashboards, proposal generation, customer Q&A, and opportunity discovery.

Core capabilities

Based on the information on the site, the product already offers modules such as Workflows, RFP Generator, Business Copilot, Data Store, Find Opportunities, and Proposals. A typical workflow is: manage all deals centrally, avoid missed deadlines through event notifications and escalation for failures, generate RFP drafts from company data in 60 seconds, answer customer questions in seconds during sales calls with Copilot, and search for government opportunities. It also claims to generate charts/images to support proposals. Quality control checks are still marked as Coming soon, and may in the future be used to scan uploaded data for conflicting information and areas for improvement.

Pricing and trial

The site offers a “Start Free Trial”, but does not disclose the trial length, usage quota, seats, file capacity, or plan pricing. It also does not clarify whether billing is per user, per project, or based on generation volume. For procurement decisions, pricing transparency is currently insufficient.

Data privacy and limitations

Submitly’s privacy messaging is relatively clear: after files are uploaded, it does not store the original files, but only keeps secure vector representations for processing, and discards the original files immediately after information extraction is complete. However, the site does not fully explain whether data is used to train other AI models, nor does it disclose the underlying models, permission controls, audit logs, compliance certifications, or enterprise integration capabilities. Information about integrations with APIs, CRMs, document repositories, Teams/Slack, and similar systems is also absent.

Pros, cons, and who it is for

Its strengths are its focused use case and coverage of multiple stages of the RFP workflow, from opportunity discovery and knowledge management to proposal generation and customer Q&A. It has practical value for teams with large volumes of bid materials and strict deadlines. The downside is that the publicly available information still feels early-stage: model capabilities, Chinese support, output citations, quality assurance, and pricing are all unclear. It is better suited for sales/bid teams in English-speaking environments to trial and validate first, and less suitable for large enterprises that require clear compliance guarantees, Chinese localization, and deep system integration before full deployment.

Access from China

The site does not state whether it is accessible from mainland China, what payment methods are supported, or how reliable the network experience is, so these remain unknown. If access or payment is restricted, users could consider domestic enterprise knowledge base and intelligent document solutions, or build a similar RFP knowledge base and proposal generation workflow using platforms such as Feishu/DingTalk, Tongyi, or Qianfan.