statementshq.com

What It Is

StatementsHQ is a SaaS add-on built for Vend point of sale users. Its core value is extending retail POS workflows into corporate/B2B sales: merchants can create formal quotes, professional invoices, customer statements, and use aged receivables reports to track outstanding customer balances. It is not positioned as general-purpose accounting software, but rather as a way for growing retail businesses using Vend to add monthly billing, invoicing, and accounts receivable management capabilities.

Core Features and Integrations

The product offers Customer Statements, Corporate Invoices, Integrated Quotes, and Aged Receivables. Once a quote is accepted, it can be invoiced in-store; customer transaction data can be synced from Vend into statements; invoices can be printed and emailed, with support for formatted details such as customer tax numbers. For branding, merchants can use their own logo and colors, and customize invoice and quote fields. As for third-party integrations, the available copy only explicitly mentions Vend POS; it does not disclose integrations with accounting software, payment gateways, or an open API.

Pricing and Trial

Pricing is very straightforward: $29 per month, including Vend POS integration, Dedicated Support, Unlimited Users, and Unlimited Transactions. The terms state that fees generally exclude VAT. A 14-day free trial is available, and users can cancel during the trial without being charged; after the trial ends, billing is charged monthly via credit or debit card. For small teams, unlimited users and unlimited transactions improve the overall value.

Collaboration, Security, and Support

Collaboration details are limited, but the plan includes unlimited users, and the terms also allow customers to authorize employees, consultants, representatives, or agents to access the service. In terms of security and compliance, customers retain ownership of their data and are responsible for maintaining their own copies; the provider notes that it does not guarantee data will not be lost. The terms include confidentiality obligations, requirements to protect login information, and references to GDPR and the UK Data Protection Act 2018. For support, the only clear commitment is that tickets are typically answered within 24 hours.

Pros, Cons, and Who It’s For

The main strengths are its focused feature set, transparent pricing, Vend synchronization, and suitability for B2B monthly-account retail workflows. The drawbacks are its strong dependence on Vend, as well as the lack of public information on APIs, permission controls, self-hosting, SLAs, and broader compliance certifications. It is best suited to retailers already using Vend POS who need to quote, invoice, and manage aged receivables for corporate customers. If you need full financial accounting, multi-system integrations, or China-specific tax-control/invoicing capabilities, you should evaluate alternatives such as Xero, QuickBooks, Zoho Books, or Chinese solutions like Kingdee, Yonyou, and Guanjiapo.

Access from China

The collected information does not provide details on access from mainland China, payment availability, or local compliance, so this remains unknown. Given that it targets the Vend ecosystem and appears to bill via overseas credit cards, teams in China should test network connectivity, payment methods, timezone support, and whether it meets local invoicing and financial compliance requirements before purchasing.