regolio.com

What It Is

REGOLIO is an AI-powered project reporting automation tool for project managers and PMOs, positioned around the idea of “moving from reactive reporting back to proactive management.” It is not a general-purpose task board; instead, it is built around the IPMA methodology and consolidates team inputs, milestones, risks, RACI, costs, and change requests into formal weekly, monthly, and quarterly reports. The company claims it can help project managers save more than 10 hours per week, though the actual impact will still depend on project complexity and the quality of the input data.

Core Capabilities and AI Architecture

REGOLIO supports multiple channels for collecting project status updates, including in-app voice input, Magic Link, PDF uploads, and email. Its AI workflow places strong emphasis on transparency: Microsoft Presidio first identifies and replaces personal information such as names, addresses, phone numbers, IBANs, and organizations locally; local Gemma/Ollama then structures the content; and the cloud LLM only processes anonymized text. Voice processing uses self-hosted faster-whisper. Reports are not published automatically after generation. PMs can review sources, differences, milestones, and newly identified risks, then edit, reject, or regenerate the report.

Pricing and Trial

No free plan is currently visible. Project Pilot costs €49/month and is limited to 9 months. After that, Project-Pass tiers range from Starter at €249/month, Studio at €599/month, Operations at €1490/month, to Enterprise at €2990/month. REGOLIO uses a project-pass model rather than per-seat pricing, and from the Starter tier onward, unlimited external contributors are supported via Magic Link. The page states that no credit card is required and that monthly cancellation is available. There is also a Founding Circle limited to 20 spots, but the discount details are not disclosed.

Pros and Cons

Its strengths are a focused use case and a complete reporting workflow, making it suitable for multi-stakeholder environments, formal audits, and IPMA-style documentation systems. Magic Link allows external contributors to submit updates without registration, reducing collaboration friction. Its descriptions of Germany-based Hetzner hosting, local anonymization, Row-Level-Security, and GDPR deletion mechanisms are relatively specific. Limitations include a clear bias toward German/English and European compliance contexts, with no mention of a Chinese interface, Chinese voice input, or Chinese report generation. Information on APIs and project management software integrations is also limited. Pricing becomes relatively high after the pilot phase, so ROI needs to be justified through time saved on reporting work.

Who It’s For and Access from China

REGOLIO is best suited to project teams with fixed weekly/monthly reporting, milestone reviews, and PMO audit requirements, especially European clients or organizations that prioritize keeping data within the EU. It is less suitable for teams that only use Scrum/Kanban and do not have formal reporting obligations. Availability of access and payments from mainland China is not disclosed, and Mollie/SEPA are more Europe-oriented payment options. If using it from China, it is advisable to evaluate network connectivity, contract compliance, and language support. Alternatives include Microsoft Project/Planner + Copilot, Asana, Monday, and ClickUp AI; in China, options to consider include 飞书项目, Teambition, Tapd, or ONES.