projectboo.co.uk

What It Is

Project Boo is an all-in-one online management platform for conventions and large-scale events, with an emphasis on “managing the entire convention in one place.” Based on the available description, it is not a general-purpose project management tool, but a vertical SaaS product designed for board game, gaming, fan, or community conventions. It covers operational workflows such as ticketing, on-site check-in, event booking, team scheduling, and attendee guidance.

Core Features and Collaboration

The product uses a modular design, allowing organizers to enable only the modules they need. The ticketing module supports inventory, ticket types, categories, sales dates, and automatic ticket launches. Extras can be used to sell accommodation, merchandise, and event tickets, with inventory, order, and payment tracking included. For on-site operations, it offers barcode check-in and on-demand badge printing. Events can be configured as free or paid, and with limited or unlimited capacity.

For gaming conventions, it also provides “Find a game,” centralized Library borrowing management, and Bring and Buy consignment sales. On the collaboration side, Team supports team profiles and roster scheduling, while Users allows different administrative tasks to be delegated to other people, with an emphasis on oversight, security, and auditability.

Pricing and Integrations

Pricing is tiered by daily attendee count and uses a commission-based model. Small is for fewer than 50 attendees/day, includes 1 user, and charges 0% commission. Medium is for 50-500 attendees/day, includes 3 users, and charges 3% commission. Large is for more than 500 attendees/day, includes unlimited users, and charges 4% commission. All tiers include full functionality, free setup and onboarding, and online documentation; the Medium and Large tiers additionally include phone support and support on the event day.

Supported payment methods include cash, cheque, bank transfer, PayPal, Stripe, and SumUp. Clearly listed third-party integrations include Mailchimp and Discord.

Pros, Cons, and Best Fit

Its main strength is strong alignment with the convention use case, especially for events that need ticketing, on-site check-in, game matchmaking, consignment sales, and volunteer scheduling. The 0% commission for small events is also attractive.

The drawbacks are that fixed fees, currency, and the details behind the commission footnotes are not disclosed. Security and compliance are only described in terms of security and auditing, with no clear information on GDPR, backups, certifications, or similar areas. There is also no visible information about API or developer support.

Project Boo is better suited to small and mid-sized community convention organizers in the UK or overseas, rather than large commercial exhibitions that require complex exhibitor CRM, sponsorship/sales management, or localized payment options.

Access from China and Alternatives

Its accessibility from China cannot be determined from the available text. Related services such as PayPal, Stripe, SumUp, Mailchimp, and Discord may vary in availability under China’s network and payment environment, so organizers should test access, settlement, and email deliverability before using it in production.

Domestic alternatives in China may include 活动行 and registration tools from 有赞/微盟. International alternatives include Eventbrite, Ticket Tailor, Cvent, and Whova.