poolmanager.pro

What It Is

Manage My Pub is an operations management tool for UK pubs, bars, nightclubs, restaurants, hotels, and similar venues. It emphasizes being “built from behind the bar,” meaning it is designed around real-world bar workflows. Rather than positioning itself as a generic ERP system, it focuses on the day-to-day needs of UK pub operations, bringing supplier ordering, goods receiving, cellar management, inventory, GP, staff scheduling, compliance documents, and multi-site management into one tool.

Core Features and Collaboration

Based on the information disclosed so far, the product’s core features cover supplier order management, including suppliers such as Makro, Coors, and Carlsberg. It supports site-specific favorites, a central price list, and purchase order exports. The delivery and cellar modules include expected-versus-actual goods-in checks, discrepancy reports, cask and line-clean logs, and reminders. The inventory module supports stocktaking, wastage, variance tracking, and GP snapshots across sites. On the staff side, it offers geolocation-verified clock-in, rota scheduling versus actual hours comparison, and payroll export. For compliance, it focuses on UK operational requirements such as allergens, daily checks, incident logs, and digital paperwork. Multi-site support is a highlight: group-level administrators can view and manage data across locations, while single-site users can only access their own data and orders.

Pricing and Maturity

The collected information does not disclose plans, pricing, payment methods, a free tier, or trial policy; it only provides a contact email for requesting access. Judging from the module status, POS Frontend, Back Office GUI, Stock Control, Timesheet/Payroll, and Accounts System are all marked as In development. As a result, the current usable scope, stability, and delivery timeline need further confirmation. For buyers, this suggests it is more of an early-stage or in-development product than a mature SaaS offering with fully transparent public information.

Pros and Cons

Its main advantage is a very clear vertical focus, especially around ordering, receiving, cellar operations, GP, and compliance workflows for UK pubs. The mobile experience is also emphasized, with support for iPad Mini and iPhone Pro Max, alongside desktop compatibility. The drawbacks are the lack of key enterprise procurement information such as pricing, security and compliance details, deployment model, API availability, and specific third-party integrations. In addition, many modules are still under development, so implementation risk and functional boundaries need to be confirmed through a demo.

Who It’s For and Access from China

It is better suited to UK-based single-site or multi-site pub operators, especially teams looking to move ordering, inventory, scheduling, and compliance from paper or spreadsheets into an integrated system. Access from China is currently unknown. The product is also clearly designed around UK suppliers and compliance workflows, so bars and restaurants in mainland China would likely evaluate local alternatives such as 客如云 and 美团餐饮系统 first, or compare it with Lightspeed, Toast, Square for Restaurants, and Epos Now if they have international requirements.