online-ava.nl

What It Is

Online AVA is an online meeting system designed for general shareholders’ meetings (AVA/ALV), with an emphasis on moving the traditional “watch, speak, and vote” workflow online. Based on the information on its website, it is not a general-purpose video conferencing tool, but a simplified product built around formal meeting procedures: instead of piling on complex features, it focuses on livestream viewing, participant identity, agenda items, and voting records.

Core Features and Collaboration Permissions

The core product includes high-end livestreaming, real-time chat, real-time voting, agenda management, and meeting records. Participants can speak via chat during the livestream. When a voting round opens, a pop-up appears in the participant interface, and participants must complete the vote first. Organizers can see in real time who has voted and decide when to close the vote. After the meeting, the system automatically generates a complete voting register; participant attendance is also recorded. Participants can be imported via Excel, and customizable email invitations can be sent automatically.

Security, Integrations, and Deployment

On security, Online AVA explicitly mentions two-factor authentication, invitation-only access, and safeguards against unauthorized viewing, making it suitable for meetings where eligibility to participate matters. However, the website does not disclose compliance details such as GDPR, ISO certifications, or data storage locations. Its integration capabilities appear limited: beyond Excel import and exporting data from a CMS for upload, there is no mention of APIs, SSO, or third-party integrations. The deployment model is also unclear—whether it is purely cloud-based, a managed service, or available for private deployment.

Pricing and Trial

The official website does not publish plans, pricing, billing metrics, or payment methods, and only provides contact and demo request options. Before purchasing, buyers should confirm with the vendor whether meeting size, livestream production, voting rounds, technical team support, and data retention affect the quote.

Pros, Cons, and Best Fit

Its strengths are a focused use case and a clear workflow, making it especially suitable for shareholders’ meetings and member meetings that require identity verification, real-time voting, and formal records. The downsides are limited product transparency: APIs, permission management, compliance proof, and pricing are all missing from public information. It is also not suitable as a daily team collaboration tool.

Access from China and Alternatives

The website does not provide information on access from China, Chinese-language support, or RMB payments, so actual usability is unknown. If participants will be joining from China, it is advisable to test network connectivity, livestream latency, and email deliverability in advance. Alternatives to consider include Zoom Webinar, Microsoft Teams Live Events, Tencent Meeting, and Feishu Meetings; for board/governance scenarios, Diligent Boards and OnBoard may also be worth evaluating.