fflow.me

What It Is

fflow is a resource planning SaaS for agencies and project-based service teams. Its core goal is to connect project planning, team availability, time tracking, leave management, and invoicing, reducing the overhead of managing schedules and client billing in spreadsheets. Customer feedback highlights its ability to handle complex time bookings and provide clients with accurate, transparent reports.

Core Features

Based on the available content, fflow’s main workflow centers on “time tracking — resources — invoices.” Team members can log time and record leave in the same calendar, while project and sales teams can quickly see who is available. The resource planning module shows workload, skills, availability, and project requirements to help assign people and avoid bottlenecks. The invoicing module can automatically copy time data into detailed invoices, reducing manual errors. For collaboration, it supports unlimited guests; the Scale plan adds custom name and Logo, squad-based grouping, published services, and self-service registration. In terms of integrations, Trello is explicitly mentioned, but there is no clear information about a broader integration marketplace or API.

Pricing and Trial

Pricing is straightforward: Free costs $0/user/month, supports up to 2 users, and includes project resources, time tracking, leave, invoicing, unlimited guests, plus Email and Slack support. Startup costs $7/user/month. Scale costs $9/user/month and adds branding, grouping, self-service registration, and related features. Annual billing includes 2 months free each year. The sign-up page states that no credit card is required and that a free trial is available.

Pros and Cons

The main advantage is that its feature set fits the day-to-day operations of small service teams, especially those moving from spreadsheets to a unified tool. The free plan and low-cost paid plans lower the barrier to adoption, and the time-to-invoice workflow is practical. The drawbacks are that public materials do not appear to cover enterprise-oriented capabilities such as role-based permissions, approvals, audit logs, SSO, API access, data residency, or security certifications. Third-party integration information is also limited beyond Trello.

Who It’s For and Access from China

fflow is best suited to micro businesses, design/development/consulting agencies, and growing small teams that need resource scheduling, time transparency, and client invoicing. Access from China cannot be determined from the available text, and supported payment methods are not disclosed. Chinese teams that need Chinese-language support, local payment options, or a more stable local network may want to compare it with Feishu Projects and Teambition, or evaluate international alternatives such as Harvest, Float, Toggl Track, and Clockify.