club-membership-software.com

What It Is

Club Membership Software is a local Windows membership management application from Chelsoft, positioned as a simple way for club secretaries to track member information. It is not a typical cloud SaaS product, but a desktop program installed on a Windows PC. It supports Windows 95 through Windows 10, with data stored in an Access database.

Core Features

The software covers basic membership roster management, including fields such as member number, joining/renewal/birthday dates, subscription payments, name and address, phone number, email, membership type, notes, photos, and expired members. Users can disable fields they do not need, rename some on-screen fields, and configure default membership start/end dates and automatic numbering. For lookup and navigation, it supports sorting and searching by surname, member number, renewal date, postcode, and membership type.

Reporting is one of the product’s key strengths. Member lists can be printed in multiple formats, and reports are displayed in HTML, ready to print directly or import into Word or Excel. It also supports address label printing, with customizable label sizes. For email, it can send messages directly through a user-accessible SMTP server and include attachments. Data import is supported via CSV files exported from Excel.

Pricing and Trial

The product offers a 30-day fully functional trial. After the trial ends, registration is required; the unregistered version can still run, but it cannot edit data or display reports. Registration includes full use, free upgrades within the same version, and discounted upgrades for major versions. The text mentions a 60-day money-back guarantee, but no specific price is disclosed.

Pros and Cons

Its strengths are a focused feature set and a low learning curve, making it suitable for small organizations that only need to manage member records and renewals. Local data files are easy to copy and migrate, while support for CSV, Word, Excel, and SMTP covers basic office workflows. The drawbacks are also clear: it is not a cloud service and lacks multi-user collaboration, role-based permissions, APIs, mobile access, and modern security/compliance documentation. It also relies on relatively traditional technologies such as Access, ActiveX, and browser-based HTML reports, which limits long-term scalability.

Who It’s For

It is best suited to secretaries or administrators of small clubs, associations, and societies who manage member lists, print labels, and send notifications in a single-machine Windows environment. It is not suitable for organizations that need online multi-user collaboration, online payments, a member portal, automation integrations, or strict compliance auditing.

Access from China

This is downloadable Windows software. The source text does not provide information on availability or download access from mainland China, so its access status is unknown.