boardtask.com

What It Is

BoardTask is an integrated productivity tool for tasks, projects, and Second Brain workflows, developed by VDZEN LTDA. It is positioned as a personal or small-team work system that can replace a patchwork of multiple tools. The product emphasizes an offline-first approach and currently supports Web and Desktop. It works offline and syncs every 30 seconds. BoardTask brings idea capture, task management, knowledge notes, project boards, and habit/mood tracking into a single workspace.

Core Features and Collaboration

BoardTask covers a broad range of modules. Insights is designed for low-friction idea capture and can turn entries into tasks, projects, or notes. The task module supports 5 statuses, Kanban/List/Calendar views, subtasks, follow-up comments, help requests, and drag-and-drop ordering. Second Brain supports an unlimited-depth note tree, notebooks, Daily Notes, full-text search, and the ability to create tasks directly from note content. The project module includes milestones, deliverables, risk registers, resource links, health dashboards, and real-time KPIs. Pro also supports shared workspaces for up to 5 people, with role-based access control inside projects, but it does not disclose more granular enterprise permissions, SSO, or audit capabilities.

Pricing and Security

Pricing is straightforward: Free is permanently free, requires no credit card, and is limited to up to 100 active tasks, 3 projects, and 50 pages. Pro costs $9/month and unlocks unlimited tasks/projects/pages, gamification, Daily Notes, Excalidraw, images, file uploads, AI Skills, audio transcription, multi-device sync, and shared workspaces for up to 5 people. The terms state that Pro includes “unlimited storage,” subject to a fair use policy, with a 1GB limit per uploaded file. On compliance, the text says BoardTask follows LGPD and GDPR, and that user-provided API keys such as OpenAI and Gemini are stored securely; VDZEN does not access content processed by third-party APIs. However, it does not disclose SOC 2, ISO 27001, encryption details, or backup strategy.

Pros, Cons, and Best Fit

The main advantages are its high level of integration, offline-first design, long-term usable free plan, and Pro pricing that is friendly to individuals and small teams. Its project management features are more complete than a typical to-do app, including risk tracking and health dashboards. The drawbacks are limited information on third-party integrations, public APIs, Webhooks, mobile apps, and enterprise-grade security, while the team size limit is also relatively small. BoardTask is better suited to individual knowledge workers, freelancers, early-stage startups, and small teams of up to 5 people. It is less suitable for large enterprises that require complex permissions, deep integrations, or compliance-driven procurement.

Access from China and Alternatives

The collected text does not provide information on access from mainland China, payment methods, or localization, so its accessibility status is unknown. If network access or payments are restricted, alternatives to consider include Notion, ClickUp, Todoist, Trello, and Obsidian. Domestic Chinese alternatives include Feishu, Yuque, and Dida Qingdan.