PilotFiles is a SaaS product for Canadian air operators, focused on flight logging, duty-time monitoring, and flight ticket management, with a companion free iOS app called FlyTimer. Pilots log flights on mobile, while operators view synced data in a web dashboard. The product is primarily aimed at CARs 702/703 operating scenarios.
Core modules include one-tap flight logging, offline logging with later sync, switching between multiple aircraft, real-time duty status, customer flight ticket PDFs, flight data dashboards, ticket search, CSV/JSON export, and automatic CARs 702/703 calculations. The demo page also mentions pilot licences, training and medical expiry tracking, safety SMS, and related items. In terms of deployment, it is a cloud-based web service hosted on DigitalOcean in the United States. The mobile app is currently explicitly listed only for iOS and is distributed via the Apple App Store.
The pricing page lists the service at USD 50 per aircraft per month, including unlimited pilots, unlimited flights, iOS sync, ticket PDFs, CSV export, and email support. It also offers a 30-day free trial with no credit card required, cancellation at any time, and no setup fee. Note, however, that the Terms of Service state CAD 30 per aircraft per 30 days, which conflicts with the pricing page in both amount and currency. Before making a purchase, confirm the actual price with [email protected].
The product supports company accounts and pilot accounts. Company accounts can manage multiple pilots, while pilots can connect to a company and share flight data. On the third-party side, the currently confirmed services are Stripe payments, the Apple App Store, and DigitalOcean hosting; QuickBooks is described only as a possible future integration. Security and compliance information is mainly provided in the terms: users retain rights to their data, can export it and request deletion, and full card numbers are not stored for payments. However, the service clearly states that it is not a Transport Canada-approved system, and duty-time calculations are for reference only. Users remain responsible for verifying regulatory compliance themselves.
Its strengths are its vertical focus and simple onboarding path. It connects pilot mobile logging, operator duty monitoring, and ticket archiving into one workflow, making it suitable for small Canadian fixed-wing or helicopter operators and CARs 702/703 teams. Its limitations include limited information on Android support, public APIs, granular permissions, security certifications, and ready-made accounting integrations. The compliance disclaimer is also significant.
Access from mainland China cannot be determined from the available text. Stripe payments, the Apple ecosystem, and overseas servers may introduce uncertainty around connectivity or payments. If operating in China, you should first verify accessibility, invoicing, and suitability for local regulatory requirements. Possible alternatives include FlightLogger, Leon Software, ForeFlight Dispatch, or local aviation operations management systems / customized low-code form workflows.
β This review is compiled from public sources and does not constitute a purchase recommendation. Verify all facts on the vendor's official site. Verify on pilotfiles.com official site.
pilotfiles.com is an Canada SaaS Tools provider. TG4G tracks its product information, an overall rating of 7.0/10, and a China-accessibility score of Workable. Click "Visit Official Site" to reach pilotfiles.com directly.