simple system is an e-procurement platform for mid-sized companies. The content reviewed focuses on its “External Ordering Systems” package, which connects tool cabinets, dispensing machines, logistics/warehouse systems, and a company’s own ordering systems into a unified procurement workflow. The platform claims to have 23,000+ procurement users and access to 850+ suppliers, making it suitable for businesses that want to bring fragmented purchasing channels under centralized approval, cost allocation, and ERP processes.
Its core capability is automatically transferring orders from GARANT Tool24, Bossard SmartBin, or similar external dispensing systems into simple system. Employees can still take tools, consumables, or protective equipment from on-site devices as usual, while the backend automatically creates traceable procurement records. The platform supports cost centers, general ledger accounts, project codes, budget controls, and approval workflows. Approvals can be configured by order value, product group, or specific external system. For reporting, it supports drill-down analysis by channel, location, system, department, and cost center, covering purchasing volume, order frequency, suppliers, product categories, approval duration, Maverick Buying, and cost allocation errors. Data can also be exported to Excel, BI, or ERP systems.
The main content does not disclose specific pricing. It only states that package pricing is available and can be discussed openly during a demo. The platform offers a “3-month free test” and a personal demo of around 60 minutes. For enterprise procurement, this sales-led model makes scenario-based pricing easier, but it also reduces upfront budget transparency.
The main advantage is that it can unify multiple external ordering systems, reducing the need to build multiple ERP interfaces. Automated cost allocation and approval workflows can reduce finance rework and manual entry errors. Centralized reporting also helps identify non-compliant purchasing and optimize supplier negotiations. The drawbacks are that the source content does not disclose specific security certifications, permission models, API documentation, deployment options, or pricing. There is also no information about localization for China, payment methods, or Chinese-language support.
It is better suited to mid-sized and larger companies in manufacturing, logistics, repair and maintenance, office supplies, and similar sectors with large volumes of C-class materials, tool cabinets, and multi-site purchasing. Access from China is unknown. Companies planning to use it in China should further assess network connectivity, cross-border data transfer, payment options, and compatibility with local ERP systems. Comparable options include SAP Ariba, Coupa, Jaggaer, as well as Chinese solutions such as 用友采购云, 金蝶云采购, 甄云科技, and 商越.
⚠ This review is compiled from public sources and does not constitute a purchase recommendation. Verify all facts on the vendor's official site. Verify on simplesystem.com official site.
simplesystem.com is an Germany SaaS Tools provider. TG4G tracks its product information, an overall rating of 7.0/10, and a China-accessibility score of Limited (proxy recommended). Click "Visit Official Site" to reach simplesystem.com directly.