mystudentbase.com

What It Is

Studentbase (Mystudentbase.com) is an online management platform built specifically for martial arts schools and dojos. It covers student records, belt testing, attendance, billing, email marketing, and admissions lead follow-up. The product emphasizes being 100% web-based, with no installation required, and works on PC or Mac—making it a good fit for small and mid-sized martial arts training businesses that do not want to deploy a complex IT system.

Core Features and Capabilities

The product centers on “student operations + enrollment marketing.” On the student side, it supports records for belts, tests, promotions, payments, notes, tasks, follow-ups, referrals, and more. On the operations side, it provides attendance tracking, outstanding balance and POS purchase records, and School-at-a-Glance KPI reports. On the marketing side, it supports bulk email, leads, prospects, trial classes, sales, and enrollment process tracking. All plans also include student photo uploads, hourly backups, payment management, workflows, history logs, and marketing tracking.

Pricing and Trial

Pricing is clear and geared toward small and mid-sized organizations: Basic is $24/month and supports 50 students and 100 leads; Deluxe is $47/month and supports 150 students and 500 leads; Premium is $99/month and supports 2000 students and 5000 leads. All three tiers are monthly with no contract, and a 30-day free trial is available. The site also mentions a free plan that does not expire, but it does not disclose the specific limits. Billing is charged to a credit card on a recurring cycle, and cancellations are not refunded on a prorated basis.

Pros and Cons

Its strengths are the close fit with a vertical use case: the features are designed around the day-to-day operations of martial arts schools, pricing is lower than many general-purpose CRMs, and it is not tied to a specific billing company. Ease of use is a key selling point, making it suitable for coaches without a technical background to get started quickly. The drawbacks are that third-party integrations, APIs, mobile apps, multilingual support, and advanced permissions are not clearly documented. On security and compliance, the site only discloses SSL, backups, customer data ownership, and an anti-spam policy; there is no visible information on certifications such as SOC 2, ISO 27001, or GDPR.

Best Fit and Access from China

Studentbase is suitable for martial arts schools such as taekwondo, karate, kung fu, and jiu-jitsu academies that need to manage students, attendance, billing, and enrollment conversion. Organizations that require deep financial integrations, complex multi-location permissions, or local compliance audits may need further evaluation. The source content does not provide information on access from China, and payment appears to be mainly by credit card, with no mention of Alipay, WeChat Pay, or RMB billing. Users in mainland China may also want to compare Mindbody, Kicksite, Zen Planner, as well as local education/training or venue-management SaaS alternatives.