timenote.de

What It Is

timenote is a web-based time tracking and workforce management tool from devworx GmbH & Co. KG, aimed at small and medium-sized businesses as well as self-employed professionals. Its focus is not just clocking in and out, but building a project-based business view around clients, projects, employees, budgets, and billable hours. It is best suited to teams that need to calculate costs and revenue by project.

Core Features and Collaboration Permissions

The product covers time entry, client and project management, employee management, orders and budgets, vacation calendars, and reporting analytics. Employees can record work by duration or by start and end time, and link entries to projects, orders, service types, billable status, and notes. The analytics module provides charts and detailed breakdowns by date, project, client, employee, and service type, while also summarizing costs, hours, budgets, and revenue. Its permission system is fairly granular, with roles such as administrator, project administrator, controller, time entry user, and Reporter. Restricted accounts can also be created for clients, allowing them to view only specified project data.

Pricing and Deployment

Pricing is very straightforward: €5 per active user per month, including Germany’s 19% VAT. Users who have been inactive for more than one month are not charged. There is no minimum contract term, cancellation is monthly, and payment is handled via monthly invoicing. A 30-day full-featured free trial is available. If the service is not continued after the trial, the account and data will be deleted. By default, timenote is a cloud-based web service with no local installation required. If deployment on your own server is needed, you can contact the vendor for a separate quote.

Security, Integrations, and Developer Capabilities

In terms of security, timenote is hosted on dedicated servers in Germany and is subject to German data protection laws. Communication between browser and server uses HTTPS, and full backups are created four times per day. Administrators can export complete data, including clients, projects, employees, and time entries, to Excel. On the integration side, public information only mentions a configurable Bug Tracking system URL, which can automatically link #ID references in comments to systems such as Mantis and Bugzilla. No open API or broader third-party integration details were found.

Pros, Cons, and Best Fit

Its strengths include low pricing, transparent billing, granular access control, and strong integration between project budgeting and vacation management. Its weaknesses are the limited amount of publicly available ecosystem information, insufficient disclosure around APIs, mobile apps, and mainstream office/accounting integrations, and the possibility that cross-border payment may be less convenient than credit card subscriptions. It is better suited to small project-based teams in Europe, especially the German market, including software development firms, consultancies, and service businesses. The official materials do not clarify access or payment conditions from China, so it is recommended to verify network connectivity and invoice payment feasibility before starting a trial, and to compare it with Clockify, Toggl Track, Harvest, Everhour, or local project management/time tracking systems.