pervasent.com

What It Is

Pervasent’s Board Papers and Team Papers are meeting portal products designed for boards, committees, and management meetings. Their core purpose is to digitize meeting agendas, materials, annotations, voting, and signing workflows. Their biggest differentiator is that they do not build a separate external document repository; instead, they run on Microsoft SharePoint, Teams, and the organization’s Microsoft 365 tenant, keeping sensitive meeting materials within the organization’s existing environment.

Core Capabilities

The product is built around meeting packs: administrators can assemble agendas and documents via drag and drop, reuse recurring meeting templates, and manage long agendas with a hierarchical structure. Participants can open meeting materials in a “book” format on PC, tablet, and mobile apps, typically reaching documents in one or two clicks. The system supports full-text and note search, private annotations, optional public annotations, voting, approval of minutes or resolutions, and electronic signatures on designated pages. Its offline capabilities are also fairly complete: documents can be automatically downloaded to devices, encrypted in transit and at rest, and restricted through sandboxing so they can only be viewed within the app.

Security, Integration, and Deployment

Pervasent explicitly emphasizes that “data remains under the customer’s control.” The product can be deployed in a Microsoft 365 tenant or an on-premises SharePoint farm, inheriting existing security policies, user access controls, SSO, and MFA. The vendor states that Pervasent cannot access customer data. If an organization enables Microsoft Copilot, it can be used within the app for meeting file summaries, risk analysis, or conflict analysis, while permissions remain limited by the existing document access scope.

Pricing

The official website does not publish specific plans or prices, offering only demo, trial, and quote request options. A quote requires the total number of users. The site mentions that customers currently using another board portal may achieve significant cost savings, but it does not provide a verifiable price range.

Pros, Cons, and Best Fit

Its strengths include deep integration with the Microsoft ecosystem, a clear deployment and permissions model, a low learning curve for board users, and coverage of common scenarios such as annotations, voting, signing, and offline reading. Its limitations are its clear dependence on Microsoft 365/SharePoint, which may raise adoption costs for organizations outside the Microsoft technology stack; there is also limited disclosure around APIs, developer support, SLAs, and compliance certifications. It is best suited for boards and high-confidentiality meeting scenarios in financial institutions, regulatory bodies, government agencies, schools, nonprofits, and mid-sized to large enterprises.

Access in China

The collected content does not provide information on access from mainland China, ICP filing, local nodes, or network connectivity. For now, this is rated as unknown.